2. Student management

In this section, you will learn the following:

• Add, edit and delete students
• Create, edit, organise, remove, delete, and restore groups
• Reset or resend a student’s password
• Student vouchers

Watch the video below to get a short introduction to the Student tab:

2.1. Add students to Electude

Students can be added to Electude individually or in a group. If you log in as a Teacher, you are limited to adding students one at a time. Electude does allow users to add students en masse. To do so, the site Administrator for your institution needs to log in as an Administrator and can add lists of students using a .CSV file.

To add students to Electude one at a time, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to the group to which you wish to add your student(s).
3. Scroll down until you see the heading named ‘Students’.
4. Click on the plus ‘+’ sign.
5. Fill in all the necessary details. These include: username, first name, last name, a valid e-mail address, and password. The username is case-sensitive and has to be unique: no two students may use the same username.
6. Click on ‘add’.

Please take note of the following:

• If the administrator has configured the website to send the account details by e-mail, a message will appear. In this case, the LMS will generate a password, and the student will receive their account details instantaneously by e-mail.
• If the administrator also has configured that only e-mail addresses have to be entered in a short form, you can create multiple accounts at once. The student must fill in the name after logging in.
• If the administrator has configured the website not to send the account details by email, you will have to choose a password for the student. This password needs to be entered twice, first by you and later by the student. You have to provide the student with the account details yourself; the LMS does not do this. The student always has to choose a new password.

2.2. Edit a student account

To edit a student, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to edit and click on the name.
4. At the top of the page, you will see a pencil. Click on this icon.
5. Make the necessary changes and click ‘OK’ to save the changes.

2.3. Reset a student’s password

To reset a student’s password, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to edit and click on the name.
4. At the top of the page, you will see a pencil. Click on this icon.
5. At the bottom of the form, you can enter a new password. Click on ‘OK’ to save the changes. Don’t forget to send this new password to your student.

2.4. Delete a student account

To delete a student, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to edit and click on the name.
4. At the top of the page, you will see an ‘X’ icon. Click on this icon.
5. A pop-up appears asking if you are sure you want to remove the student from this group. Click on ‘delete’ to delete the student. The student has now been removed from the group and can still be found in the ‘Unassigned’ section.
6. If you want to completely delete a student account, click on ‘Unassigned’ in the left menu.
7. Click on the name of the student you want to permanently delete.
8. At the top of the page, click on the ‘X’. If you do not see this icon, your administrator has not authorized you to delete students.
9. A pop-up appears asking if you are sure you want to delete the student. Click on ‘delete’ to permanently delete the student account.

2.5. Restore a deleted student account

Deleted student accounts can be restored within one week following deletion. If the student account is not restored within one week, all deleted data is removed permanently and cannot be restored.

To restore a deleted student account, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘Deleted students’.
3. Look for the student account you want to restore and click on the name.
4. Click on the checkbox in front of the name of the student you wish to restore. You can check multiple student accounts
5. Click on the circular arrow that appears to store the student account.
6. A pop-up appears asking if you are sure you want to restore the student. Click on ‘restore’ to restore the student account. This student will now appear in the list of unassigned students.

Note: If a student account is not restored within a week, the account and all associated data will automatically, permanently be erased one week after deletion. The deleted data cannot be restored!

2.6. Create a new group or subgroup

To create a student group, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’.
3. Click on the plus ‘+’ sign.
4. Fill in the name of the group and, if desired, add text to the content.
5. Select the option for score results. Choose ‘yes, results saved (students’ progress tracked)’ if the student is required to answer all the questions and you wish to monitor the results. Only select ‘no’ if you want the student to be able to ‘browse’ through the lessons (like a teacher). In this case, no progress or time spent is logged.
6. Click on ‘add’ to create the group. In the table of groups, the new group appears as the bottom row.

To create a subgroup, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’ or click on ‘Search’.
3. Look for the group you want to add a subgroup to and click on the name.
4. Scroll to the bottom of the page, where you will find ‘Groups’. Click on the plus ‘+’ sign to add a subgroup.
5. Fill in the name of the group and, if desired, a description of the group.
6. Select the option for score results. Choose ‘Yes, results saved (students’ progress tracked)’ if the student is required to answer all the questions and you wish to monitor the results. Only select ‘No, results not saved (students can browse through lessons)’ if you want the student to be able to ‘browse’ through the lessons (like a teacher). In this case, no progress or time spent is logged.
7. Click on ‘add’ to create the subgroup. In the table of groups, the new subgroup appears under the parent group.

2.7. Edit a group

To edit a group, take the following steps:
1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’ or click on ‘Search’.
3. Look for the group you want to edit and click on the name.
4. At the top of the page, you will see a pencil. Click on this icon.
5. Make the changes you like and click on ‘OK’ to save these changes.

2.8. Add a student to a group

To add a student to a group, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to add to a group and click on the name.
4. Click on the plus ‘+’ icon under ‘Groups’ and select the group to which you wish to add the student.
5. Click on ‘add’ to add the student to the group.

Quick-tip: You can also add students to a group by clicking on the ‘All students’ tab, and then drag-and-drop the student’s name onto the group name (in the left-hand menu) you wish to add the student to.

2.9. Remove a student from a group

To remove a student from a group, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to remove from a group and click on the name.
4. Under ‘Groups’, click on the checkbox in front of the name of the group from which you wish to remove the student.
5. Click on the ‘X’ that appears to remove the student from the group.
6. A pop-up appears asking if you are sure you want to remove the student from this group. Click on ‘delete’ to remove the student from the group.

2.10. Move students from one group to another

To move students from one group to another, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All students’ or click on ‘Search’.
3. Look for the student you want to move from one group to another and click on the name.
4. At the top of the page, under ‘Groups’, click on the plus ‘+’ icon.
5. Select the name of the group you want to add this student to.
6. To delete the group you no longer want this student to be a part of, click on the checkbox in front of the name of the group.
7. Click on the ‘X’ that appears to remove the student from the group.
8. A pop-up appears asking if you are sure you want to remove the student from this group. Click on ‘delete’ to remove the student from the group.

Quick tip: Another way to add students to a group, is to go to the ‘All students’ tab and drag-and-drop the name of the students onto the name of the group you wish to add the student to in the left menu.

2.11. Delete a group

You can delete a group one at a time, or multiple groups at once. Groups that contain subgroups cannot be deleted.

To delete a group one at a time, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’ or click on ‘Search’.
3. Look for the name of the group you want to delete and click on the group’s name.
4. Click on the ‘X’ next to the pencil icon to delete the group.
5. A pop-up appears asking if you are sure you want to delete this group. Click on ‘delete’ to proceed.

To delete multiple groups at once, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’.
3. Click on the checkbox in front of the name of the group you wish to delete. You can select multiple groups.
4. Click on the ‘X’ that appears to delete this group.
5. A pop-up appears asking if you are sure you want to delete this group. Click on ‘delete’ to proceed.

2.12. Restore a deleted group

It is possible to restore deleted groups, modules, and courses, including all associated data and content. The restoration needs to take place within one week after deletion. If a group, module, or course is not restored within one week, all deleted data is removed permanently and cannot be restored.

To restore a deleted group, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘Deleted groups’ at the bottom of the menu.
3. You now see a list of deleted groups. Click on the checkbox in front of the name of the group you wish to restore. You can select multiple groups.
4. Click on the icon of the circular arrow above the list of deleted groups.
5. A pop-up appears asking if you are sure you want to restore this group. Click on ‘Restore’ to proceed.

2.13. Setting up self-enrollment

Students who have an Electude account can now self-register for specific groups. However, self-registration for a group must also be allowed by the administrator and approved by a teacher. Students can only enroll themselves in groups for which self-enrollment has been enabled.

To allow self-enrollment for a group, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘All groups’ or click on ‘Search’.
3. Look for the group they want to allow self-enrollment and click on the name.
4. Click on the icon of the pencil at the top of the page.
5. Check the option ‘Allow self-enrollment’. If they do not see this option under ‘Score student results’, contact the school’s administrator, as administrators need to allow group enrollment.
6. Click on ‘OK’ to set up self-enrollment.

To approve enrollment requests, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘Enrollment requests (x)’. You can find this tab under your groups, and above ‘All students’.
3. A list with students who have requested self-enrollment appears. To approve a request, click on the checkmark ‘✓’ behind the name. If you do not want to approve this student into the requested group, click on the ‘X’ behind the student’s name.

Note: If a request is rejected, the student can no longer place a request for the same group for two weeks. Enrolment requests for a certain group are also shown on the page of this group, under the section ‘Students’.

2.14. Vouchers

Electude sells products both as an institutional sale and as a voucher sale. If sold using vouchers, typically the individual student pays for the use of Electude, and the voucher is used to provide required access codes to the student. The steps below need to be followed by the students themselves. These steps can also be found in our student support section.

Students can activate a voucher in the Electude LMS by taking the following steps:

1. Make sure you have the correct username, password, and domain name (site URL) such as: example.electude.com – the domain name is also mentioned on the voucher.
2. Go to your site URL.
3. Click on ‘Student’.
4. Enter your username and password. Teachers provided these for students, or students should have received an automatically generated e-mail with their credentials. If this is not the case, they need to contact their teacher.
5. Upon logging in, they need to accept the terms of service to get access to the Electude LMS by clicking on ‘I agree’.
6. To be able to enter the voucher code, select the option ‘I have a voucher’.
7. Click on ‘ok’ to proceed.
8. A new row called ‘Voucher’ appears. Type in the code mentioned on their voucher in the two fields. An example of a voucher code: 11211061-8521A32897. When entering the voucher code, it is important not to copy the hyphen ‘-‘, only the numbers and letters.
9. Click on ‘ok’ once more. They will now have access to the content you assigned to them, and they can start working on their Electude student account.

If students have assigned content from more than one Electude product (e.g. Electude Automotive Essentials and Electude Electric Drive), students need an access voucher for each product. Every voucher states a product name and access code that can only be submitted once. For the first product, the steps mentioned above can be followed. Steps 6 to 9 need to be followed for every other product the students need access to.

Students can activate a voucher for schools using LTI integration (Canvas, Blackboard, Moodle, D2L, etc.) by taking the following steps:

1. Make sure you have a login to your school’s Learning Management System (LMS) and access to your instructors’ class where Electude content is being used.
2. Log in to your institution’s LMS (Canvas, Blackboard, Moodle, D2L, etc.).
3. Locate the course you are using the voucher for and open any Electude assignment.
4. If asked, agree to the terms of service by clicking on ‘I agree’.
5. To be able to enter the voucher code, select the option ‘I have a voucher’.
6. Click on ‘ok’ to proceed.
7. A new row called ‘Voucher’ appears. Type in the code mentioned on your voucher in the two fields.
8. Click on ‘ok’ once more. You will now have access to the content the teacher has assigned and can start working on your Electude student account.

If students have assigned content from more than one Electude product (e.g. Electude Automotive Essentials and Electude Electric Drive), they need an access voucher for each product. Every voucher states a product name and access code that can only be submitted once. For the first product, the steps mentioned above can be followed. Steps 5 to 8 need to be followed for every other product the students need to access.