2. Teacher and student management

In this section you will learn how to do the following:

• Create a teacher account
• Import teacher accounts
• Edit a teacher account
• Change a teacher’s rights
• Delete a teacher account
• Restore a deleted teacher account
• Import student accounts in bulk
• Restore a deleted student account
• Set-up self-enrollment

2.1 Create a teacher account

You can add a new teacher account under the Teacher tab. A new domain won’t have any teachers or students in it yet. As a school, you are responsible to add teachers and students.

To create a teacher account, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Teacher accounts’
3. Click on the ‘+’ symbol.
4. Fill out the fields with an asterisk sign.
5. Change the ‘Receive feedback’ field to ‘Yes’ if you want to receive messages from your students through their comment button at the bottom of their Modules.
6. Under the ‘Rights’ section, you can grant different rights to your teacher.
7. Under the ‘Access to’ section you, can grant access rights to specific groups.
8. Click on ‘Add’ to add the teacher account.

2.2 Import teacher accounts

To bulk upload teacher accounts, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Import teacher accounts’.
3. Click on the ‘+’ symbol.
4. Accounts can be imported by mass upload using Excel, Numbers or Open Office.
5. Click on ‘add’ to add the list of teachers to your account.

Rules for assembling a file:

• The fields ‘Username’, ‘First name’, ‘Last name’ and ‘Email address’ may not be left empty.
• When you have chosen to have a short form for new accounts with only e-mail addresses in general settings, the ‘Username’, ‘First name’, ‘Last name’ are optional. When the ‘Username’ is missing in the file, the e-mail address is used as the username. When the first name and last name are missing, the user will have to fill this in after the first login.
• The ‘Username’ field should be unique within the complete student administration of the site.
• When a teacher with the same ‘Username’ exists and this teacher has the same ‘First name’ and ‘Last name’, no new account will be created. The settings of the existing teacher account are not changed, and no error message is generated.
• The field ‘Password’ will be ignored if the account details are sent automatically by e-mail.
• The field ‘Password’ may not be empty if initial passwords are settable by the administrator or teacher in the general settings.
• The name of the group can refer to an existing group. If the name does not exist yet, the group is created during import. The new teacher can only access this group.
• When a ‘Parent group’ has been specified, the new ‘Group’ will be created as a child. Otherwise, the new group is added as a ‘main group’ that is not nested.
• If the ‘Group’ is empty, the teacher can access all groups.
• If a ‘Profile’ is specified, it should refer to an existing teacher profile, otherwise an error will be generated.
• If the ‘Profile’ is empty, the new teacher has the default (permissive) rights.
• You can use a header line (e.g. ‘Username, First name, Surname…’ etc). You can specify this in the import and export settings. The first line or row of a file with a header line will be ignored.

2.3 Edit a teacher account

To edit a teacher account, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Teacher accounts’.
3. Click on the name of the teacher you wish to edit.
4. Click on the pencil icon to edit the teacher account.
5. Make the necessary changes and click on ‘OK’ to save the changes.

2.4 Change the rights of a teacher

To change a teacher’s rights, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Teacher accounts’.
3. Click on the name of the teacher you wish to edit.
4. Click on the pencil icon to edit the teacher account.
5. Make the necessary changes and click on ‘OK’ to save the changes.

2.5  Delete a teacher’s account

To delete a teacher’s account, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Teacher accounts’.
3. Click on the name of the teacher you want to delete.
4. Click on the ‘X’ symbol to delete the teacher’s account.
5. Click on ‘Delete’ to delete the teacher account.

To delete multiple teachers accounts at once, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS.
2. In the left menu, navigate to ‘Teacher accounts’.
3. Select the teacher accounts by checking the boxes in front of their individual usernames.
4. Click on the ‘X’ symbol to delete the accounts.
5. Click on ‘Delete’ to delete the teacher accounts.

2.6  Restore a teacher’s account

To restore a teacher’s account, take the following steps:

1. Click on the ‘Teachers’ tab in the LMS
2. In the left menu, navigate to ‘Deleted teachers’.
3. Select the teacher account you want to restore by checking the box in front of the username.
4. Click on the ‘restore’ symbol to restore the teacher’s account.

2.7 Delete student accounts

To delete a student account, take the following steps:

1. Click on the ‘Students’ tab in the LMS
2. In the left menu, navigate to ‘Student accounts’.
3. Select the student accounts by checking the boxes in front of their individual usernames.
4. Click on the ‘X’ symbol to delete the accounts.
5. Click on ‘Delete’ to delete the student accounts.

2.8 Bulk upload student accounts

It is only possible to bulk upload students accounts in an Administrator account. In a Teacher account, you can upload one student a time.

To bulk upload student accounts, take the following steps:

1. Click on the ‘Students’ tab in the LMS.
2. In the left menu, navigate to ‘Import student accounts’.
3. Click on the ‘+’
4. Accounts can be imported by mass upload using Excel, Numbers or Open office.
5. Click on ‘add’ to add the list of students to your account.

Rules for assembling a file: (example of excel file/instructional movie)

• The fields ‘Username’, ‘First name’, ‘Last name’ and ‘E-mail address’ may not be left empty.
• When you have chosen to have a short form for new accounts with only e-mail addresses in general settings, the ‘Username’, ‘First name’, ‘Last name’ are optional. When the ‘Username’ is missing in the file, the e-mail address is used as the username. When the first name and last name are missing, the user will have to fill this in after the first login.
• The ‘Username’ field should be unique within the complete student administration of the site.
• When a teacher with the same ‘Username’ exists and this teacher has the same ‘First name’ and ‘Last name’, no new account will be created. The settings of the existing teacher account are not changed, and no error message is generated.
• The field ‘Password’ will be ignored if the account details are sent automatically by e-mail.
• The field ‘Password’ may not be empty if initial passwords are settable by the administrator or teacher in the general settings.
• The name of the group can refer to an existing group. If the name does not exist yet, the group is created during import. The new teacher can only access this group.
• When a ‘parent group’ has been specified, the new ‘Group’ will be created as a child. Otherwise, the new group is added as a ‘main group’ that is not nested.
• If the ‘Group’ is empty, the teacher can access all groups.
• If a ‘Profile’ is specified, it should refer to an existing teacher profile, otherwise an error will be generated.
• If the ‘Profile’ is empty, the new teacher has the default (permissive) rights.
• You can use a header line (e.g. ‘Username, First name, Surname…’ etc). You can specify this in the import and export settings. The first line or row of a file with a header line will be ignored.

2.9 Restore a student account

To restore a student account, take the following steps:

1. Click on the ‘Student’ tab in the LMS.
2. In the left menu, navigate to ‘Deleted students’.
3. Select the student account you want to restore by checking the box in front of the username.
4. Click on the ‘restore’ symbol to restore the student account.